Sinergie S.r.l. is looking for a GUEST MANAGEMENT SPECIALIST with experience and a strong aptitude in the role.
This is the perfect time to join Team Sinergie S.r.l. - a reality that for over 25 years has been among the leading agencies inItaly in the Events Industry, with a focus on Live & Digital Communication, Events Production and M.I.C.E.
Why join us?
- We have managed over 5,000 events and moved over 1 million people in 300 destinations.
- We are part of the group of SG Company Società Benefit S.p.A., a unique ecosystem in Italy consisting of 10 complementary companies, offering comprehensive and cross-functional solutions in events and communication.
- We believe in a positive, collaborative and stimulating environment, where passion, professionalism and the desire to grow together count.
👉 Find out more in our Manifesto →
PRINCIPALRESPONSIBILITIES
- Autonomous management of the organizational secretariat of assigned events.
- Setting up and using the main registration and accreditation tools and platforms, with preparation of operational files and reports.
- Pre-event guest management, ensuring constant assistance via e-mail and hotline.
- Collecting memberships, processing lists and call letters.
- Support activities to the logistics and hospitality team during the event, remotely or onsite.
- Coordination with internal teams and vendors to ensure a flawless experience for all attendees.
REQUISITES
- Established experience (medium seniority) in event secretarial role.
- Familiarity with common registration and accreditation tools and platforms.
- Excellent knowledge of Office package, especially Excel.
- Fluent Italian and English (written and spoken); knowledge of other languages is considered a plus.
- Aptitude for teamwork, accuracy and attention to detail.
- Good communication, organizational and problem solving skills.
WHAT WE OFFER
- Full-time contract, with salary commensurate with experience.
- Opportunities for professional growth within a structured and constantly evolving Group.
- Opportunity to work on national and international projects for high-profile clients.
- A dynamic, collaborative and stimulating environment, with attention to people's well-being.
Working location: Milan.
However, we also consider applications in Rome.
If you believe you are the right profile for us , send us your CV and let's get to know each other soon!
Only CVs of those who meet the indicated requirements will be considered.
Synergies guarantees equal opportunities and values diversity as an engine of innovation.
This announcement is addressed to people of both sexes (L.903/77 and L.125/91) of all ages, nationalities and backgrounds (D.Lgs. 215/03 and 216/03).
The BID office is a division of SG Company, created to support the various group companies in participating in public and private tenders. We work closely with agencies to identify the best opportunities, ensure document compliance, and facilitate access to the most relevant tenders.
We are looking for an organized and motivated junior figure who wants to grow in the world of tender management and is responsible for the following activities:
MAIN JOB
Monitoring and analysis of bidding opportunities:
- Active research and monitoring of public and private tenders, at national and European level.
- Analysis of tender procedures, including preliminary market consultations, negotiated procedures, open, restricted and European tenders.
Management of tender documentation:
- Analysis and verification of requirements and conditions for participation.
- Preparation, control and organization of administrative documentation, including:
DGUE (Single European Tender Document).
Administrative certifications (e.g.DURC, Criminal Records, ISO Quality Certificates).
Economic and technical capacity documentation.
Supplementary declarations required by specific procedures (e.g., self-certifications, notary powers of attorney).
- Coordination with internal teams to collect technical and creative documentation.
Management of procurement portals.:
- Registration and management of company profiles on procurement platforms (e.g., MEPA, Sintel, Consip, AgID).
- Entering, uploading and updating documentation on platforms.
- Monitoring of tender notifications and outcomes.
REQUIREMENTS
Qualification:
- Bachelor's or Master's degree in law, economics, management or related disciplines.
Technical Knowledge:
- Familiarity with the Public Contracts Code (Legislative Decree 36/2023) and related regulations.
- Knowledge of ANAC procedures and Consip and AgID guidelines.
- Mastery of the main procurement platforms (e.g. MEPA, Sintel, Consip).
- Knowledge of European procurement procedures (e.g., TED and SIMAP).
Digital skills:
- Excellent command of Microsoft Office package (especially Excel, Word).
- Experience in using document management tools and project management platforms.
Experience:
- At least 1-2 years in a similar role or in structured contexts related to bidding, procurement or administration.
WHAT WE OFFER
Apath for professional growth in a dynamic and innovative environment.
The opportunity to work cross-functionally with leading companies in the communications, events and engagement sectors.
Permanent contract or apprenticeship, depending on the candidate's experience.
Working location: Milan
If you are an organized, precise person motivated to learn more about the world of tenders, send us your CV!
Thesearch is aimed at candidates of either sex in accordance with Legislative Decree 198/2006.